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Superseded qualifications
Standards: Clause 1.26, 1.27
1.26. Subject to Clause 1.27 and unless otherwise approved by the VET Regulator, the RTO ensures that:
a) where a training product on its scope of registration is superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation is issued or learners are transferred into its replacement, within a period of one year from the date the replacement training product was released on the National Register;
b) where an AQF qualification is no longer current and has not been superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation issued within a period of two years from the date the AQF qualification was removed or deleted from the National Register;
c) where a skill set, unit of competency, accredited short course or module is no longer current and has not been superseded, all learners’ training and assessment is completed and the relevant AQF certification documentation issued within a period of one year from the date the skill set, unit of competency, accredited short course or module was removed or deleted from the National Register; and
d) a new learner does not commence training and assessment in a training product that has been removed or deleted from the National Register.
1.27. The requirements specified in Clause 1.26 (a) do not apply where a training package requires the delivery of a superseded unit of competency.
Related documents/links
ASQA General direction-Learner Transition
ASQA website: Manage transition from superseded training products
Monitoring changes to Training Packages and qualifications
Is your RTO able to prove that it:
- subscribes to TGA updates relevant to scope
- subscribes to ASQA updates
Definition: Transition period
transition period means, where a training product has been superseded, removed or deleted from the National Register, the allowable timeframe within which the learner’s training, assessment, and AQF certification documentation issuance must be completed or, in the case of a superseded training product, within which the learner is transitioned into the replacement training product.
from General Direction: Learner Transition
QCI considerations
- How does your RTO monitor changes to qualifications on scope? Are you able to prove this?
- What documented processes does your RTO have to ensure that all learners complete training and assessment in a superseded qualification within the published timeframe?
- What documented processes does your RTO have to ensure that learners are not enrolled in a superseded qualification after the appropriate date?
- What processes are in place to ensure that appropriate changes are made in other business systems to accommodate a change to a qualification or unit (e.g. marketing material and certification documents)?
Scenario 1
XYZ RTO has a Diploma on scope that was superseded on the National Register eleven months ago. It also has the updated Diploma on scope. However, they have not finished developing all training and assessment material for the updated qualification. Management decides to keep enrolling students during ‘month twelve’ of the superseded qualification, knowing that they will swap them to the new qualification at some point in the future.
Question
Does this decision comply with the requirements of the standard?
No. The RTO is non-compliant if it enrols new learners into the superseded qualification in ‘month twelve’. The clause says that learners must be transferred to the updated qualification by the end of ‘month twelve’ – not at some point after that, unless ASQA has approved extra transition time.
Scenario 2
XYZ RTO has a Diploma on scope that was superseded on the National Register eleven months ago. It also has the updated Diploma on scope. However, they have not finished developing assessment tools for four for the updated units in the qualification. The developer is an employee of the company, and they decide to simply change the code and title on the superseded assessment tools and keep using it until they get a chance to update it.
Question
Is this wise?
No. This is very unwise! Any mapping of the old material to the updated units of competency would reveal that that the assessment was non-compliant. If this was discovered at an audit, then all qualifications and statements of attainment that had been issued based on assessment that had been conducted using the old tools in any of these four units would be revoked. The RTO may be given the opportunity to re-assess these candidates, but that would be at ASQA’s discretion.